Click on the links below to access the original full covenants and bylaws that were registered with Chatham County.
Board & Membership Meetings The Board is required to meet at least quarterly. The Board has decided to meet every other month on nights posted at the mail station and on Nextdoor. The Board is not obligated to act on matters not on the agenda. The Annual Meeting is held in the beginning of November. The primary business of this meeting is to elect new Board members and to discuss the budget. However other matters may be brought up for consideration by either the Board or members in good standing. Special meetings may be called by the Board or upon written request by 1/4 of the 105 household members. Only members in good standing may vote or assign their proxy.
PLHOA Board of Directors Directors are elected for two year terms at the Annual Meeting held in early November. The new five member board then elect officers at its first meeting. The bylaws allow the Board to make special appointments to carry out duties as the Board may determine.
PLHOA Dues/Assessments By law, each of the 105 properties is required to pay an annual assessment to the Polks Landing Homeowners Association. The Declaration (recorded in Deed Book 386, Pages 449-457) and Supplementary Declaration of Covenants & Restrictions (recorded in Deed Book 389, Pages 319-327) cover Polks Landing subdivision Phases I, II & III. These two declarations describe the assessments in connection to authority, purpose, maximum annual increases, special assessments, due dates, nonpayment interest rate, and filing of liens on properties. Please see the PLHOA calendar for the current due date for payment of assessments.
Document to aid closing attorneys and realtors with answers to questions regarding dues, what they cover, and address to pay.